Overview:
This section explains how to share a calendar that includes assigned cleaning tasks using iCal.
Details:
Activating and Checking the iCal URL
Navigate to [User Management] in the [Admin Console]. Click on 'Edit User Information' under the actions for the respective cleaner.
Enable the option 'Allow cleaner to access calendar URL', and copy the iCal URL displayed under 'Calendar URL'. By providing this URL to the cleaning service, they will be able to import their cleaning schedule into their system (such as Google Calendar).
Cleaning task iCal blocks displayed in Google Calendar and other calendar services are intended for sharing cleaning schedules only. They do not indicate the actual time periods during which cleaning can be performed.
The iCal block times are generated based on the property's default check-in/check-out times.
Therefore:
Changing the check-in/check-out time for an individual reservation does not automatically adjust the iCal block time.
The iCal block time cannot be manually changed.
If you need to adjust the cleaning start time due to late check-out or other reasons, please use the "Comments" section of the cleaning task to give instructions to the cleaning staff.
How to revoke iCal URL access (e.g., for former cleaners)
There is no feature to individually deactivate a shared iCal URL. Additionally, generating a new URL does not automatically invalidate the previous URL.
Go to [Management Console] ≫ [User Management] ≫ [Edit User Information] for the relevant cleaner, and turn off “Allow cleaners to access calendar URLs.” The cleaner will no longer be able to access the iCal calendar.
For staff who have left the company, turn off this setting and then delete their user account. (Users with Account Owner permissions cannot be deleted.)