Overview
The Accommodation Tax Report allows you to view summarized accommodation tax totals and detailed tax breakdowns for individual reservations.
You can use this report to check the accommodation tax amounts required for filing with local authorities, as well as review the tax breakdown for each reservation.
What You’ll Learn in This Article
How to access the Accommodation Tax Report
How to read the Accommodation Tax Summary and Accommodation Tax Details
How to export the report as a CSV file
Important notes when using the report
To use this feature, you must subscribe to the AirHost ONE HMS Premium Plan.
Detail
Pre-Use Checklist
Before using the Accommodation Tax Report, please review the [Tax Settings] Accommodation Tax Management Guide for information on accommodation tax procedures and applicable regions.
To ensure that the Accommodation Tax Report is used correctly, please complete the following checks in advance.
1. Set the Accommodation Tax Applicable Region
Set the Accommodation Tax Applicable Region for each property. The tax category and tax amount in the Accommodation Tax Report will be automatically determined based on the region configured.
Settings Location
Admin Console > Property Details > Edit > Accommodation Tax Region
2. Configure VAT (Tax Included)
Accommodation tax is calculated based on the accommodation rate excluding tax.
Therefore, to ensure that the Accommodation Tax Report is calculated correctly, you must configure VAT (Tax Included) in AirHost.
For instructions, please refer to the following article:
How to Access the Accommodation Tax Report
On the dashboard, select the relevant property, then navigate to:
Reports > Financial Reports > Accommodation Tax Report
How to Read the Report
In the Accommodation Tax Report, you can select the target month and review the following two sections.
Accommodation Tax Summary
This section displays the number of room-nights, tax rates, and total tax amount for each tax category, which are required for filing with local authorities. Tax categories are automatically determined based on the Accommodation Tax Applicable Region configured for each property.
Accommodation Tax Details
You can view the accommodation tax amount, number of taxable guests, and accommodation rate per night for each reservation. The Accommodation Tax Details are displayed by stay date. For multi-night reservations, each night is listed separately.
Main items displayed:
Accommodation Rate (Excluding Tax)
Number of Guests
Number of Taxable Guests
Tax Amount per Guest
Total Tax Amount
Note: To view the reservation details, search for the Reservation ID on the Check-in Management page.
Accommodation Tax in Kutchan Town
Kutchan Town applies a flat-rate accommodation tax of 3%. Therefore, the tax rate is displayed as 3% in the report.
When completing your tax return, please refer to the information provided in both the Accommodation Tax Summary and Accommodation Tax Details.
For detailed instructions on how to complete the tax return, please contact Kutchan Town directly.
Exporting the Report as a CSV File
The Accommodation Tax Report allows you to export both the Accommodation Tax Summary and Accommodation Tax Details in CSV format.
You can use these files to review the information before filing your tax return with local authorities or to check the accommodation tax amounts for individual reservations.
Important Notes
The Accommodation Tax Report is calculated based on reservation information and tax settings in AirHost.Please verify that the reported figures match the actual amounts required for tax filing, and check the applicable tax conditions set by the local authorities where necessary.
Guests who are exempt from accommodation tax are not taken into account.For example, some guests, such as those staying as part of school trips, may be exempt from accommodation tax under local regulations. Please verify and make any necessary adjustments at the property level.
Accommodation tax is calculated based on the room rate excluding consumption tax (VAT).Therefore, for reservations with room rates close to the threshold between tax categories, the calculated tax amount may differ from the actual amount required for tax filing or operational purposes. If necessary, export the Accommodation Tax Details as a CSV file for further verification.
This feature is available only in regions supported by AirHost. For supported regions and accommodation tax calculation rules, please refer to the [Tax Settings] Accommodation Tax Management Guide.
VAT (Tax Included) must be configured correctly to ensure accurate accommodation tax calculations.If the configuration is incomplete, the accommodation tax may not be calculated correctly.
Some OTAs also have their own VAT and accommodation tax settings. The way these taxes are handled when integrated with AirHost varies by OTA.Please also refer to the [Tax Settings] Important Notes on Accommodation Tax for Each OTA.
Tax rates and exemption conditions vary by municipality and may change due to regulatory revisions.Please refer to the latest information published by the relevant local authorities.
For Areas Outside the Supported Regions
The Accommodation Tax Report is not available for areas outside the supported regions.
As an alternative, please use the Booking Data Export feature and compile the exported CSV data using Excel or other spreadsheet software.
The exported data includes the following information:
Accommodation amount
Number of guests
Number of nights
Based on this information, please calculate the accommodation tax in accordance with the applicable accommodation tax regulations of each local municipality.