Overview:
Register the expenses incurred in the operation of each property. These will be reflected in the Owner Statement.
To use this feature, you need to purchase the AirHostONE HMS Premium plan.
Detail:
How to access
Click on Admin Console > Accounting > Owner Settlement > Property List.
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Please refer to the help page below for instructions on how to open the administration console.
Property List Screen Overview
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Property |
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Commissioned Unit | Indicates whether an owner contract exists
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Status | The management status of the property |
Actions |
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Filter Properties
You can narrow down (filter) properties using the filter function.
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It is possible to filter by apartment type or hotel type.
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Sort Properties
You can use the sort function to arrange property names in ascending or descending order.
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Types of Expenses
Expenses for each property can be registered in the following two ways:
Expenses
Register costs that occur as needed.Examples: repair costs, equipment purchases, etc.
Recurring Expenses
Fixed costs that occur on a monthly basis.Examples: Wi-Fi fees, rent, management fees, etc.
Please register expenses using the appropriate method depending on the purpose.
How to Register Expenses
1. Click the property name.
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2. Select the type of expense to register, then click [Add New Expense].
Expense | 
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Recurring Expense |  |
3. Enter the expense details and click [Save].
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Item name | explanation |
Transaction Category | Select from the following (required):
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Room type | Select the property’s rule type |
Room Unit | Select the room number of the property |
Amount |
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Date (for “Expense” only) | Select the date the expense occurred from the calendar (required). |
Description | Enter a description of the expense. |
Period Settings (for “Recurring Expense” only)
| Period: Select “Monthly” (required) Date: Select from the following (required)
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Attachment (for “Expense” only) | Only PDF files can be attached
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Edit Expenses
Editable Items
For registered expenses, you can edit the following items:
Amount
Attachment (for “Expense” only)
If you need to edit any other fields, you must delete or deactivate the expense and register it again.
For details, please refer to “Delete / Deactivate Expenses.”
How to Edit
Click [⋯] next to the expense you want to edit, then select [View Details] to edit the expense.
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Click the [Edit] button next to the item you want to modify, then click [Save] after making your changes.
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Delete / Deactivate Expenses
The available actions depend on the type of expense:
Expense: Can be deleted
Recurring Expense: Cannot be deleted; you can deactivate it to stop its application
How to Delete an Expense
Click [⋯] next to the expense you want to delete, then select [Delete].
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An alert will be displayed. Click [Delete] to complete the deletion.
No history will be retained.
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Deactivate a Recurring Expense
Click [⋯] next to the recurring expense you want to deactivate, then select [Deactivate].
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An alert will be displayed. Click [Deactivate] to complete the process.
Deactivated recurring expenses will be marked as “Deactivated”, and no future transactions will be generated.
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⚠️ Once a recurring expense has been deactivated, it cannot be reactivated.
Reflect Added Expenses in the Owner Statement
If you want to reflect added expenses in an already generated owner statement,
click [Recalculate] on the [Income Statements] screen.
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💡 If expenses are not reflected even after clicking [Recalculate],
the period may be outside the owner contract period (not covered by the contract).
Please check the following settings: [Accounting] > [Owner Contract] > [Start Date / End Date]
⚠️ Changes cannot be reflected in owner statements with a “Confirmed” status.